The basics

What is clocking in software?

Clocking in software, also known as time and attendance software, is a workforce management tool that records when employees start and finish work. It replaces manual timesheets and spreadsheets with automated software, giving businesses a single, reliable source of truth for employee hours.

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Records employee attendance in real time
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Monitors lateness, absence, and overtime
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Stores accurate digital timesheets
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Sends approved hours to payroll, with direct Sage integration and exports for Pegasus and QuickBooks
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Provides detailed reporting and analytics

How clocking in software works

1

Employee clocks in

Using a biometric device, mobile app, RFID card, or browser portal.

2

Time is recorded instantly

Data is stored securely in a central cloud-based system.

3

Attendance data is processed

Including breaks, lateness, and overtime calculations.

4

Managers access real-time reports

For scheduling, productivity, and workforce insights.

5

Payroll integration

Approved hours go to payroll, with direct Sage integration and exports for Pegasus and QuickBooks.

Outcome

Less admin, fewer errors

Remove the need for manual data entry and reduce costly payroll errors.

Every hour, tied to the right person

Manual timesheets rely on memory and trust. Clocking in software records the real start and finish of every shift, so the hours you pay for are the hours that were actually worked, across every site and every team.

Key benefits of clocking in software

Improve accuracy and eliminate errors

Automated time tracking removes manual input mistakes and prevents time fraud such as buddy punching.

Reduce payroll costs

Accurate data means staff are paid correctly, with no overpayments or costly miscalculations to chase later.

Save administrative time

Replace spreadsheets and manual timesheets, freeing up HR and management every pay period.

Real-time workforce visibility

See who is working, where they are, and when, across every site from one dashboard.

Support remote and mobile teams

The GPS mobile app lets employees clock in from anywhere while keeping accountability.

Ready for payroll

Approved hours export straight to payroll, with direct Sage integration and exports for Pegasus and QuickBooks.

Why accurate clocking matters

When the hours going into payroll are wrong, the cost lands on the business. UK figures show why getting clocking right at source is the simplest safeguard.

25%

of UK employees have received an incorrect pay cheque

Global Payroll Association

£5.8m

recovered by HMRC for more than 25,200 underpaid UK workers in a single year

HMRC, 2024 to 2025

£20,000

maximum HMRC penalty per worker for underpaying the minimum wage

HMRC, National Minimum Wage Act

The payroll body CIPP names unpaid working time as a common cause of underpayment. Accurate clocking is the simplest way to avoid it. Start your free trial and capture the right hours from day one.

Key features

Clocking in software is one part of a connected workforce platform. Explore the features that matter most to your team.

GPS mobile app

Staff clock in from any location, with GPS recorded at the point of clocking for full accountability.

Learn more →

Payroll integration

Approved hours export straight to payroll, with direct Sage integration and exports for Pegasus and QuickBooks.

Learn more →

Biometric and hardware

Works with fingerprint, facial recognition, and RFID clocking terminals, as well as the app and browser.

Learn more →

Fire roll call

Generate a real-time list of who is on site in an evacuation, for safety and compliance.

Learn more →

Designed for UK businesses across all industries

Our clocking in software is used across a wide range of sectors, and every system is configured to match how your business actually works.

Implementation and support

We provide a fully managed setup, so the move to clocking in software is smooth with minimal disruption to your business.

1

Dedicated project manager

One point of contact who knows your business and owns the rollout from start to finish.

2

Professional installation team

Any clocking terminals are fitted and tested on site by our own team, ready to use from day one.

3

Software configured to your business

Shift rules, overtime, breaks, and departments set up to match how your team actually works.

4

Staff training and onboarding

Clear training for managers and employees, so the whole team is confident using the system quickly.

5

Ongoing UK-based support

A Leeds team on hand when you need them, not an overseas call centre. UK support since 1989.

Clocking in software vs manual timesheets vs basic apps

How dedicated clocking in software compares with paper timesheets and basic clocking apps, across the things that affect accuracy, cost, and compliance.

Feature Clocking in software Manual timesheets Basic clocking apps
Time tracking method Automated (biometric, app, browser, RFID) Handwritten or spreadsheets Mobile app only
Accuracy High Low Medium
Payroll integration Direct Sage integration, exports for Pegasus and QuickBooks No Limited
Real-time data Yes No Partial
Admin time required Low High Medium
Error reduction Strong None Limited
Fraud prevention Strong (biometric and GPS) None Limited
Remote working support Full (GPS-enabled app) None Yes
Reporting and analytics Advanced, customisable None Basic
Compliance (UK and GDPR) Built-in controls Manual risk Limited
Scalability High (multi-site, multi-user) Poor Medium
Cost efficiency Strong return (reduces payroll and admin costs) Low (hidden costs) Medium

See how Computime compares for your team. Start your free trial or see full pricing.

Simple, transparent pricing

Clocking in software from £2 per employee

£2 per employee / month

Add the GPS mobile app for £1 per employee a month, making £3 in total. No setup fees, no long-term contracts.

Clocking In Software FAQs

What Benefits Does Computime's Clocking In Software Offer?

Computime provides clocking in software with payroll integration, GPS location tracking on the mobile app, employee self-service, and detailed customisable reporting. Staff clock in by biometric terminal, app, RFID card, or browser, and accurate hours feed straight into payroll. To see how it could help your business, talk to our team or arrange a demo.

What does Computime's clocking in software report?

The software does more than track time. It supports reporting such as lateness and absence analysis, real-time timesheet updates, Bradford Factor calculations, and more. With real-time data and scheduled reporting as standard, you can manage teams across multiple sites while keeping full oversight of your workforce.

Can Computime's clocking in software be customised for our business?

Yes. The software is highly adaptable. Whether you need specific shift patterns, project-based time tracking, overtime rules, or bespoke workflows, it can be tailored to match how your business actually works.

Does Computime's clocking in software integrate with payroll systems?

Yes. Computime integrates directly with Sage Payroll, and exports your approved hours as a standard file ready for packages including Pegasus and QuickBooks. This removes manual data entry and reduces payroll errors.

What technical support does Computime provide?

Every customer receives UK-based technical support, a dedicated project manager, professional installation, and full user training, so your team gets the most from the software with minimal hassle.

How can I get started with Computime's clocking in software?

You can start a free trial to explore the software straight away, or book a consultation and our team will guide you through system selection, configuration, and setup. Contact us via the website or speak to our Leeds team to begin.

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