Why HR software pricing gets complicated, and how Computime avoids it

The typical small business setup looks like this: one tool for HR records, another for time and attendance, a separate system for absence, and a payroll export that takes half an hour to reconcile every month. Each platform charges its own monthly fee, and together they add up fast. Worse, they create duplicate data, manual workarounds, and too many places for things to go wrong.

Computime takes a different approach. Our HR software is a module within the Realtime workforce management platform, the same system your managers use to clock staff in, approve absences, and run payroll exports. There is no separate HR tool to subscribe to, no integration to maintain, and no duplicate employee records to keep in sync. One platform. One support team. One cost.

The cost of disconnected systems

What happens when HR, attendance, and payroll live in separate tools.

9 in 10
payroll teams hit regular errors over the past year
11 hours
a week lost to inefficient systems and manual processes
68%
of organisations see regular delays in paying workers

Source: Finity UK Payroll Efficiency Report 2026, 342 UK payroll professionals

Everything you need to manage your people, in one place

✓

Employee records management

Centralised employee profiles covering personal details, job history, contract type, emergency contacts, and document storage, all accessible from the same system as your clocking data.

✓

HR reporting and analytics

Generate instant HR reports on headcount, turnover, sickness trends, Bradford Factor scores, departmental absence rates, and more. Export to CSV or straight into your payroll integration.

✓

Document management

Store contracts, right-to-work documents, performance reviews, and disciplinary records securely against each employee record. Set expiry alerts so nothing lapses unnoticed.

✓

Alerts and notifications

Automated alerts for contract renewals, probation end dates, right-to-work document expiry, and return-to-work triggers, so nothing slips through the cracks.

✓

Employee self-service

Staff can view their own records, request leave, check their remaining holiday entitlement, and download payslips through the employee self-service portal, reducing routine HR queries.

✓

Payroll-ready integration

HR data integrates directly with Sage, and exports ready for Pegasus or QuickBooks. No manual re-keying, no reconciliation headaches at month end.

How Computime HR software works

1

One system, all your people

Every employee is set up once in Realtime. Their clocking data, absence records, holiday entitlement, and HR documents all live in the same profile. No duplicates, no discrepancies.

2

Track, report, and stay compliant

Run HR reports whenever you need them. Monitor absence patterns, track Bradford Factor scores, get alerts when documents are about to expire, and keep complete audit trails for every HR action.

3

Connect to payroll without the faff

At month end, your HR and attendance data is ready to send to payroll, integrating directly with Sage and exporting for Pegasus or QuickBooks. No manual re-keying, no reconciliation.

Training and renewals

Keep every qualification current, and prove it

Skills gaps and lapsed qualifications are a real and growing cost for UK employers. Our training and renewals module keeps every certification up to date, alerts you before anything expires, and shows you exactly what your training is costing.

27%

of UK job vacancies in 2024 were skill-shortage vacancies, where applicants lacked the right skills

200,000

UK employers reported a skills gap in their existing workforce

59%

of employers trained staff in the last year, making accurate training records essential

Sources: gov.uk Employer Skills Survey 2024 and the House of Commons Library

What the training and renewals module does

Run reports on training costs and renewal dates so you always have the right people, properly qualified, for the right job. It works alongside your time and attendance records, so training hours and offsite sessions feed straight into your timesheets.

✓

Email alerts for expiring qualifications

Get warned before a certification lapses, not after.

✓

Automatic timesheet calculation for offsite training

Training time is logged without manual entry.

✓

Employee reminders through the HR portal

Staff are prompted to renew without HR chasing them.

Who uses Computime HR software?

SME business owners

Running a business without a dedicated HR manager? Computime gives you proper HR record-keeping, reporting, and compliance tools without needing to hire an HR specialist or pay for a separate HR platform. Everything you need is already in the same system as your time and attendance.

HR managers

Already handling HR in a mid-size business? Computime replaces the patchwork of separate tools with one integrated platform. Spend less time exporting data between systems and more time on strategic HR work.

Payroll and finance teams

HR data that feeds into your payroll software means month-end takes minutes, not hours. No manual re-keying, no reconciliation between systems, no late-Friday errors.

Operations and line managers

Managers can approve leave, check absence records, view team HR data, and run departmental reports, all from the same management dashboard they already use to manage clocking and shifts.

Enhanced employee engagement

With clear communication, transparent processes, and easy access to information, HR software strengthens employee engagement and boosts overall satisfaction.

Our document and notice tool gives you a quick, simple way to roll out changes to policies and documentation, while keeping every member of staff informed and accountable.

Document and notice tool

✓

Unlimited document storage

Keep every policy, contract, and notice in one place.

✓

Read receipts

See who has read each policy or notice, and who has not.

✓

Bulk send to all staff, teams, or individuals

Target the right people without chasing them one by one.

Computime vs manual HR

See why paper and spreadsheets cost you more than a proper HR system.

Computime Paper records Spreadsheets
Instant access to employee records ✓ ✗ Sometimes
Automatic absence tracking ✓ ✗ ✗
Bradford Factor calculated automatically ✓ ✗ Manual formula
Document expiry alerts ✓ ✗ ✗
GDPR compliant storage ✓ ✗ ✗
Payroll-ready data export ✓ ✗ Manual re-keying
Employee self-service access ✓ ✗ ✗
Works across multiple sites ✓ ✗ With effort
Audit trail for every HR action ✓ ✗ ✗
Links to clocking and attendance data ✓ ✗ ✗

Still managing HR on paper or spreadsheets? Book a demo to see how much time Computime could save your team.

Expenses

Expenses made simple

Simplify the way expenses are tracked, submitted, and approved. No more paper receipts or messy spreadsheets, employees log expenses on the go while managers get real-time visibility and control. The result is faster reimbursements, fewer errors, and smarter budgeting across the business.

1

Request

Capture expenses, add receipts and allowances, create mileage entries, and import credit card transactions in one tap.

2

Approve

Review and approve your team’s expenses on the go, any time, anywhere.

3

Control

Manually handle exceptions while compliant items are processed automatically, ready to export to Sage.

4

Report

Enforce cost control, improve your processes, and eliminate fraudulent or duplicate claims.

800+

UK businesses managed through Computime systems

30+

years of UK workforce experience since 1989

1

platform for HR, time and attendance, absence, and payroll

UK

based support team, no offshore helpdesks

Unlike standalone HR platforms that need separate time and attendance tools bolted on, Computime brings everything together from day one. Your clocking data, absence records, holiday balances, and HR documents are all in the same system, managed by the same support team and updated in real time.

That means less time firefighting data discrepancies between systems, and more time actually managing your people.

Why choose Computime?

Computime has been providing workforce management solutions to UK businesses for over 30 years. Based in Leeds, we support more than 800 businesses across construction, logistics, healthcare, facilities management, and retail.

Our HR software is a module within the Realtime platform, so your HR records, time and attendance, absence, and payroll all live in one system, supported by a dedicated UK team. When you contact us you speak to someone in Leeds, not an overseas call centre.

✓Over 30 years experience in UK workforce management
✓More than 800 UK businesses supported
✓HR, attendance, absence and payroll in one platform
✓Rated 4.5 on Google and 4.4 on Trustpilot
✓Leeds based with a dedicated UK support team

800+

UK businesses trust Computime systems

30

years experience in UK workforce management

4.4

rated Excellent on Trustpilot

1

platform for HR, attendance, absence and payroll

What our customers say

“

We are really pleased with our Computime solution. Introducing this system means that payroll is now processed accurately and efficiently, helping to boost morale both for our head office staff and our field teams. Real time data means we know where our employees are, allowing us to operate more efficiently.

James Dunlop

Financial Manager, Landworth Electrics

“

We are very pleased with the smooth implementation. Computime worked very hard to make sure installation was completed within the time frame and with minimum disruption. The in-depth training allowed us to focus on production and keeping our employees safe at work while ensuring efficiency.

Clare Barker

HR Manager, Wholebake Limited

“

I was tasked with sourcing a computerised time and attendance solution to replace our manual clocking system. The Computime website contained all the information I needed, making the decision straightforward. The software proved easy to use and the helpdesk was very helpful and friendly. Computime have exceeded all of our expectations and objectives. I would definitely recommend them.

Purchasing Manager

BSK Laminating

HR Reporting Software FAQS

Does Computime HR software work as a standalone tool?

Computime HR Software is a module within the Realtime Workforce Management platform. It’s designed to work alongside our time and attendance and absence management tools that’s what makes it more powerful than a standalone HR tool. If you’re looking for HR records, reporting and payroll integration alongside your clocking system, Computime is built for exactly that.

What HR reports can I generate?

Computime generates a wide range of HR reports including Bradford Factor scores, sickness and absence trends, headcount by department, staff turnover analysis, holiday entitlement and remaining balances, and contract expiry alerts. Reports can be exported to CSV or fed directly into your payroll integration.

Does Computime HR software integrate with Sage payroll?

Computime integrates directly with Sage Payroll, and provides ready-made exports for Pegasus and QuickBooks. HR and attendance data flows through to payroll at month end with no manual re-keying required.

Is Computime HR software GDPR compliant?

Yes. All employee data is stored securely in line with UK GDPR requirements. Document storage, access controls and audit trails are built into the platform to help you maintain compliance.

How long does it take to set up?

Implementation timescales depend on the size of your business and the modules you’re taking on, but most customers are up and running within a few weeks. Our UK-based implementation team handles the setup and provides training for your managers and HR team.

What size of business is Computime HR Software suited to?

Computime works best for UK businesses with roughly 10 to 500 employees particularly those in industries like manufacturing, logistics, healthcare, construction and retail where managing a mix of office and site-based workers creates complexity. It’s used by SME owner-managers and by HR departments in larger businesses.

Can employees access their own HR records?

Yes. The Employee Web Portal App gives staff access to their own records, remaining holiday entitlement and leave requests reducing the volume of routine queries your HR team and managers have to deal with

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