An attendance register that keeps itself up to date

The attendance display panel reads live clocking data from your time and attendance system, and from access control where you have it, so the board changes the moment somebody clocks in or out. Nobody maintains it and nobody has to remember to.

It runs on a PC, a tablet or a flat screen in reception, and can be arranged by department or team rather than as one long alphabetical list, which matters once you are past about thirty names.

The practical result is that the question receptionists get asked twenty times a day, is so-and-so in, has an answer on the screen behind them.

One board, four everyday jobs

The same live register, useful in more places than the reception desk it usually starts on.

Reception and front desk

Whoever is on the desk can answer “is she in today?” without ringing three extensions or walking upstairs to look.

The same data as your roll call

The board and fire roll call read the same records, so the list a marshal opens on their phone at the assembly point matches the screen in reception. One source, two places you need it.

Hybrid offices

When half the team could be at home on any given day, the board answers who is actually in the building before someone travels in for a meeting that could have been a call.

Spotting a gap early

A manager sees at nine o’clock that two people are not in, and arranges cover then, rather than finding out from a report the following week.

Putting a board on the wall

A few practical things worth settling before you mount a screen where people can see it.

What it runs on

A PC, a tablet or a flat screen with something to drive it. No dedicated hardware from us, so an old monitor and a small PC will do the job.

Who can see it

Think about where the screen faces. A board visible to visitors is showing your staff’s whereabouts to the public, which is worth a moment’s thought under UK GDPR even though the data itself is unremarkable.

How much to show

In or out is usually enough on a public screen. Whether someone is off sick or on holiday is a level of detail most businesses keep to a manager’s view rather than reception.

Show it where your team needs it

The same board, on whichever screen the question gets asked in front of:

  • On a monitor in reception, or on the factory floor by the clocking terminal
  • On the receptionist’s own desktop, for visitor and phone enquiries
  • On a duty manager’s laptop, to see arrivals and who has not turned up
  • In a hybrid office, showing who is in the building today
  • In a security lodge or gatehouse on a larger site
  • Alongside the visitor sign in tablet, so staff and visitors are both accounted for

Why choose Computime?

For over 35 years, since 1989, we have helped UK businesses record what their staff actually work. The attendance board is that same record, put on a screen where people keep asking the question.

It is part of the system that already handles your clocking, absence and payroll export, so there is nothing extra to maintain and no second list to keep in step with the first.

Built and supported by our own team in Leeds. When you call, you speak to someone here.

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Attendance board FAQs

What businesses ask before replacing the board on the wall. If yours is not here, call the Leeds team on 0113 350 9043.

What is an attendance display board?
An attendance display board is an on-screen register showing which staff are on site, which are out and which are on holiday, updated automatically as people clock in and out. It is the digital version of the in/out board that used to sit on a reception wall with magnets or sliding tabs, except it does not depend on anybody remembering to move theirs.
What hardware do we need?
A screen and something to drive it. A PC and a monitor, a tablet, or a flat screen with a small PC behind it all work, and plenty of customers use a television that was already on the wall. We do not sell a proprietary display unit for this, so you are not buying hardware you do not need.
Is it a problem to show staff names to visitors?
Worth a moment’s thought rather than a worry. A board in a public reception is showing your staff’s whereabouts to anyone who walks in, which is personal data even though it is fairly unremarkable personal data. Most businesses are comfortable showing in or out, and keep reasons for absence to a manager’s screen rather than the public one. If your reception is genuinely public, point the screen at the desk rather than the waiting area.
Can we use it for fire roll call?
Not really, and it is worth being clear about why. A screen fixed to a wall inside the building is no use to a marshal standing at an assembly point in a car park. What you want there is the list on a phone, which is what fire roll call does. The two read the same records, so the board and the roll call agree, but they are different jobs.
How quickly does it update?
As people clock. Someone who badges in at the front door appears as on site within moments, which is the difference between this and a spreadsheet somebody updates at eleven o’clock each morning. The board is only ever as accurate as the clocking behind it, so if half your staff do not clock, the board will not know about them.
Does it include people working from home?
If they clock, yes. Someone clocking in through the app or a browser from home shows as working rather than absent, which is the distinction most hybrid offices actually need. Whether you show them as working remotely or simply as working is a matter of how you set it up.
Can it be arranged by department?
Yes, and past about thirty names you will want it to be. A single alphabetical list works for a small office; a two hundred person site needs grouping by department or team, otherwise nobody can find anyone and the board stops being glanced at.
Does it cost extra?
It is part of the system rather than a separately priced module, so if you have Syncro Connect at £2 per employee per month excl. VAT you have this. The only cost is whatever screen you put it on.

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