When it comes to tracking time and attendance of your employees, there are a wide number of biometric clocking in machine options. These time clocks allow your employees to “clock in” for their shift and then “clock out” for breaks, lunch and for the end of the day. Keeping accurate timekeeping records are crucial for any business. These records not only tell you how many hours an employee has worked, but also can protect you against potential payroll audits and lawsuits.
The problem with punch card time clocks
If you are still using a punch card time clock for your business, its definitely time to upgrade. This archaic system no longer works in today’s modern business age and have resulted in an increase of wage and labour lawsuits amongst businesses that remain exposed while using paper time cards.
Employees have found loopholes around punching in, using fellow co workers to clock in for them at specific times despite not even being present. Time card fraud is prevalent with punch card clock systems and has been since.
There can also be discrepancies with manually logging in attendance data from paper time sheets. This method requires someone else to retype all the data into an electronic payroll system. Here, the person entering the data can easily change the numbers by accident resulting in inaccurate reporting. This sort of system is also easily prone to mistakes and typos, since handwritten time sheets can sometimes be hard to understand. Human error is also a top concern with these old school timekeeping systems and upgrading to a time tracking software can advance the way you keep time of your employees work hours and attendance.
New Time Clock Options For Businesses
While the punch card system and sign in sheets were the preferred way to clock in and out for a number of years in the workforce, new technology has made it possible for more advanced time and clock systems. These are web based time and attendance clocks. While all the various options have their own pros and cons to them, many businesses are now converting their time keeping systems to ones that include biometric technology.
What are Biometric Time Clocks?
With a biometric clocking in machine, you will be able to eliminate any payroll system glitches that often occur with older time clock methods, in addition to stabilising your company’s payroll process. A new biometric clocking in machine uses some of the leading technology that is available today in terms of attendance and time software. Not only are they highly accurate, but they are also immune to various errors that happen with older timekeeping methods.
Biometric time clocks have the capacity to identify employees based on their unique traits like fingerprints or face recognition. These specialised clocking terminals utilise detailed measurements of a person’s fingerprints or face as a way to verify and identify the individual employee as they clock into and out of work. No other employee would be able to clock in for them given they can’t succeed without the face of the employee they are trying to help.
And as we all know, no two fingerprints or faces are ever the same. Employees are required to be physically present at the office, or job site to record their time worked. So the “buddy system” associated with time card fraud is eliminated and no longer becomes a valid concern for employers.
These time clocks work by comparing the fingerprints or faces of the employee clocking in or out. When there is a specific match, the individual is then able to record their time efficiently and accurately. This data will then be recorded in a digital database that can be easily transferred over to your company’s payroll department.
So, now you know how a biometric clocking in machine can protect your business, if you are in need of further information or are interested in purchasing one of our biometric systems please get in touch with us today at 02038081128