When it comes to the most neglected HR processes you are more often than not going to find time and attendance at the top of that list. A good time and attendance system not only makes clocking in and out smooth and effortless, but it can also provide extremely valuable features, such as employee scheduling, absence management, payroll integration, and HR reporting, as well as help employers with work legislation compliance.
Since choosing the right time and attendance system can get complicated, especially from a technological perspective, in this post we will systematically analyse all the different options for attendance systems that you can choose from, and summarise the pros and cons of each.
Manual or automatic attendance system
The first big distinction is between manual and automatic attendance systems. A manual attendance system requires a person to record when they clock in and out on pieces of paper, printed cards or electronic spreadsheets. There are basically many issues with a manual attendance system:
- It requires repetitive manual work
- People can forget to clock in and out
- Files can get lost
- It’s hard to do any analytics
So as shown there is a lot wrong with a manual system. Thus, the majority of companies have moved to automated time and attendance systems, using terminals, ID cards, badges and other forms of hardware.
Over time these systems have also been further upgraded with biometric readers and touch screen devices. You can check out our options here.
The final trend came with the rise of mobile phones. The dominant choices today consequently are “application based” time and attendance systems. We often call such applications a cloud based attendance system. Speaking of which, let’s dive a little bit more into what cloud based systems are.
Cloud based attendance systems
Cloud solutions are typically accessed via a desktop browser or mobile app, where software, data, configurations, and everything related to those aspects is provided and managed by the software vendor.
Updates, security, availability, backups and all other considerations regarding hardware and software are taken care of by the vendor. There is no need for a company server, dedicated IT department, security system and so on. No installations, no infrastructure, and no maintenance.
Cloud based attendance systems are usually subscription based, and can be much more cost efficient than a hybrid solution. If there is no specific need for a hybrid solution, most companies will go for a cloud based attendance system because in the end it is easier, cheaper, more flexible, scalable and accessible from anywhere.
In conclusion, with a cloud based time and attendance system, the whole process is digitised and optimised. It can definitely improve a company’s productivity, decrease absences, and make clocking in and out really smooth and effortless. So, the short answer to the question of which time and attendance system you should choose is this. Unless you need a standard manual or automated system, cloud based systems are the way to go. So, now you know a bit more about cloud based time and attendance systems make sure to get in touch with Computime Systems today.