A clocking in system enables you to efficiently monitor your staff’s sick leave, holidays and absences. By adopting a modern clocking in system you will be able to improve human resource processes, reduce timesheet fraud and achieve 100% payroll accuracy.
How do clocking in systems work?
Clocking in systems have evolved from simple, mechanical models to highly sophisticated biometric varieties. Old fashioned mechanical time clocks use timesheets to register employees working hours. Upon arriving at or departing from the workplace, the employee inserts a timesheet into the clock which imprints a time and date stamp that is later used to tally the employees hours for payroll.
Many time and attendance systems operate with chip and PIN or swipe card technology, in which the employee enters a code or swipes a card through a machine to gain access and/or establish presence. These technologies offer the added benefit of physically tracking the whereabouts of employees within the workplace, providing the company with an electronic record of movements that may prove useful in the event of a dispute or an emergency.
Biometric clocking in systems are part of a relatively new wave of time and attendance management solutions; they require personal identification of employees through fingerprints, hand or eye scans, or other biological traits. They eliminate timesheet fraud by preventing employees from clocking in or out for colleagues who are late or absent. A biometric system also eliminates the problem of lost or stolen entry fobs or cards as an employee’s fingerprints are always at hand.
How can a clocking in system help your business?
Clocking in systems can help track offsite labour which is the culture of work in the modern era. Many companies today use workers who don’t go to the traditional office or factory to perform their work. Some may work remotely from home while others may show up to work at some remote location in the field or at the site of a client or customer’s business.
Today’s clocking in machines can accommodate this by providing different types of timekeeping. For example, there are software programs remote workers can download onto their home computers or laptops that can record when they start and stop working for the day or on particular projects. These types of software programs can even include built-in safeguards, such as screenshots or video cameras, that supervisors can use to verify that the remote worker is working and what they are doing. Some clocking in systems can even be downloaded onto a smartphone so that workers in the field can clock in and out of work wherever they find themselves, whether they are in the car, at a client’s business, at home, or in the field. In some systems, text messaging can be used to track workers’ time.
Landline clocking in lets workers clock in via a telephone, calling into a centralised location to start and stop their time clocks. Or desktop readers can be used with employee badges, ID numbers, or biometrics to track labour. All of these systems can then be seamlessly integrated with the time and attendance tracking system so managers can make sure workers are where they are supposed to be when they are scheduled. Once the workweek is done, all of this data can then be uploaded and used to accurately calculate payroll. Today’s clocking in systems does so much more than traditional time clocks. Some of these include:
- Eliminating fraud and waste caused by inefficient data recording systems
- Streamline transfer of working time data to your payroll accounting system.
- Provide a precise method of monitoring attendance, lateness, and overtime.
- Ensure compliance with working time laws and regulations.
- Improve accuracy of payslips and distribution of benefits such as maternity and sick leave, overtime, vacations, NI contributions, and pensions.